MINUTES KXNM BOARD of DIRECTORS MEETING
Wednesday –September 19, 2018
Present: Art Swenka, Dixie Swenka, Babbi Baker, Ladd Hagmaier, Bill Simms, Keith Smith, Randy Wright
Not Present: John Griego, Norm Onarheim
Art Swenkacalled the meeting to order at 2:00 p.m. and welcomed new directors, Babbi Bakerand Keith Smith.
The Pledge of Allegiance was said by all present.
A quorum was met with 7 of 9 directors present.
Tribute to Barbara Kinney – Directors discussed ways to honor Barbara Kinney’scontribution to the station,and how to recognize other founding directors. Dixie Swenkarecommended creating a committee comprised of Babbi Baker, Joyce McKinnis andRandy Wright to explore how to honor and recognize Barbara and other founding directors. The committee will meet on Tuesday, September 25th at the station, and report its recommendations at the next board meeting.
CONSENT AGENDA: Keith Smithmotioned to approve the actions of the Board Committee Meeting on August 15, 2018, the agenda for September 19, 2018 meeting, and the minutes from the August 15, 2018 meeting as submitted. Dixie Swenka seconded the motion, and directors unanimously approved it.
OLD BUSINESS:
a. Update on bill auto-pay – Art Swenka is concerned about how
auto-pay affects cash flow,and deferred discussion on this issue
when more information is available at the next board meeting.
b. Update on tower repairs – Art Swenkareported that John
Chidester,station engineer,has identified a contractor to repair
the tower. The contractor will install the new jumpers next week,
which will improve signal strength.
NEW BUSINESS:
a. a. Update on staff changes – Dixie Swenka announced that Elizabeth Tinninwas hired to replace Collette Valdez, who recently resigned to accept a full time position. Elizabeth who previously worked at the station has the skills and training to make an immediate contribution. Dixie reported that she is also recruiting for an additional part-time position to complement the skills of the existing staff.
TREASURER’S REPORT: Art Swenkasubstituting for John Griego, Treasurer,provided detailed Monthly and Year-To-Date Income Statements and a Balance Sheet through August 31, 2018.
Art summarized the station’s financial position as stable with increasing revenues year to date, as compared with revenue this time last year. However, the August 2018 Income Statement shows a net revenue loss of $3,515.15,which is explained by the following one-time expenses:
1. 1. The audio processor at the tower needed replacement, which cost $3,441.00. The station received a generous donation for this expense,which will be posted in the next income statement.
1. 2. Gross pay for August included three payments, instead of the customary two payments, which cost an additional $1,644.92.
Board members discussed the need for additional details in the financial statements, particularly more information is needed about payments for the Torrance County (Capital Outlay) Grant. Art will meet with Joyce McKinnisabout this issue, and report his findings at the next board meeting.
Randy Wrightmotioned to accept the Treasurer’s Report as submitted. It was seconded by Bill Simms and approved by all directors.
COMMITTEE REPORTS: Dixie Swenkadistributed a current roster of station directors,along with their contact information.
VICE PRESIDENT’S REPORT: Bill Simmsprovided a summary of his responsibilities for the new directors. Bill is the Producer for these shows: Weather, Archaeology in Your Backyard, Firearms Safety and four FHA Livestock and Commodity Reports, in addition to oversight of connectivity and information technology infrastructure.
Bill reported that the station needed to upgrade the Team Viewersoftware to a business license, since several individuals use it. The Team Viewerbusiness license costs $600.00 per year, and provides remote control of the transmitter by computer or smartphone, which is critical when the transmitter goes off-the-air, or when Simian needs rebooting. Keith Smithand Elizabeth Tinninwill be added as new users.
Bill talked with John Chidester about the problem of KXNM displaying incorrect Radio Broadcast Data System (RBDS) messaging shown on newer vehicle’s receiver displays. Instead of showing that KXNM is a public station or song titles, etc. on the receiver display, it shows RBDS codes like “Emergency, Reserved or Religious Music.” John suspects that another station nearby with the same frequency or RBDS code is causing the problem. Directors are concerned and would like this issue resolved.
During Bill’s report, directors expressed concern about the lack of variety in the music broadcasts. Only a few hundred of the 8,000 plus music titles are regularly broadcast, and it seems this is related to the “Cart Updating Project”. Dixie Swenka asked for clarification and a progress report onupdating the carts in Simian, since the project seems stalled. Babbi Baker, Keith Smith, Dixie Swenka and Randy Wright all agreed to meet at the station on Tuesday, September 25th to get this project back on track.
PRESIDENT’S REPORT: Art Swenka describedthe benefitsof selling “Run of the Station” or ROS sponsorships, which include increased revenue for the station and greater exposure for the sponsor. Art said the trend to ROS instead of program sponsorship is increasing, and has the potential to double the number of station sponsors.
Art also announced that mowing and property cleanup was completed on September 7, 2018.
The next Board of Directors Meetingis scheduled for Wednesday, October 17, 2018 at 2 p.m. at the KXNM Offices and Studios in McIntosh.
The meeting adjourned at 3:50 p.m.
Respectfully Submitted: Approved:
RandyWright
Randy Wright, Secretary Arthur J. Swenka, President
09/22/2018
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Wednesday –September 19, 2018
Present: Art Swenka, Dixie Swenka, Babbi Baker, Ladd Hagmaier, Bill Simms, Keith Smith, Randy Wright
Not Present: John Griego, Norm Onarheim
Art Swenkacalled the meeting to order at 2:00 p.m. and welcomed new directors, Babbi Bakerand Keith Smith.
The Pledge of Allegiance was said by all present.
A quorum was met with 7 of 9 directors present.
Tribute to Barbara Kinney – Directors discussed ways to honor Barbara Kinney’scontribution to the station,and how to recognize other founding directors. Dixie Swenkarecommended creating a committee comprised of Babbi Baker, Joyce McKinnis andRandy Wright to explore how to honor and recognize Barbara and other founding directors. The committee will meet on Tuesday, September 25th at the station, and report its recommendations at the next board meeting.
CONSENT AGENDA: Keith Smithmotioned to approve the actions of the Board Committee Meeting on August 15, 2018, the agenda for September 19, 2018 meeting, and the minutes from the August 15, 2018 meeting as submitted. Dixie Swenka seconded the motion, and directors unanimously approved it.
OLD BUSINESS:
a. Update on bill auto-pay – Art Swenka is concerned about how
auto-pay affects cash flow,and deferred discussion on this issue
when more information is available at the next board meeting.
b. Update on tower repairs – Art Swenkareported that John
Chidester,station engineer,has identified a contractor to repair
the tower. The contractor will install the new jumpers next week,
which will improve signal strength.
NEW BUSINESS:
a. a. Update on staff changes – Dixie Swenka announced that Elizabeth Tinninwas hired to replace Collette Valdez, who recently resigned to accept a full time position. Elizabeth who previously worked at the station has the skills and training to make an immediate contribution. Dixie reported that she is also recruiting for an additional part-time position to complement the skills of the existing staff.
TREASURER’S REPORT: Art Swenkasubstituting for John Griego, Treasurer,provided detailed Monthly and Year-To-Date Income Statements and a Balance Sheet through August 31, 2018.
Art summarized the station’s financial position as stable with increasing revenues year to date, as compared with revenue this time last year. However, the August 2018 Income Statement shows a net revenue loss of $3,515.15,which is explained by the following one-time expenses:
1. 1. The audio processor at the tower needed replacement, which cost $3,441.00. The station received a generous donation for this expense,which will be posted in the next income statement.
1. 2. Gross pay for August included three payments, instead of the customary two payments, which cost an additional $1,644.92.
Board members discussed the need for additional details in the financial statements, particularly more information is needed about payments for the Torrance County (Capital Outlay) Grant. Art will meet with Joyce McKinnisabout this issue, and report his findings at the next board meeting.
Randy Wrightmotioned to accept the Treasurer’s Report as submitted. It was seconded by Bill Simms and approved by all directors.
COMMITTEE REPORTS: Dixie Swenkadistributed a current roster of station directors,along with their contact information.
VICE PRESIDENT’S REPORT: Bill Simmsprovided a summary of his responsibilities for the new directors. Bill is the Producer for these shows: Weather, Archaeology in Your Backyard, Firearms Safety and four FHA Livestock and Commodity Reports, in addition to oversight of connectivity and information technology infrastructure.
Bill reported that the station needed to upgrade the Team Viewersoftware to a business license, since several individuals use it. The Team Viewerbusiness license costs $600.00 per year, and provides remote control of the transmitter by computer or smartphone, which is critical when the transmitter goes off-the-air, or when Simian needs rebooting. Keith Smithand Elizabeth Tinninwill be added as new users.
Bill talked with John Chidester about the problem of KXNM displaying incorrect Radio Broadcast Data System (RBDS) messaging shown on newer vehicle’s receiver displays. Instead of showing that KXNM is a public station or song titles, etc. on the receiver display, it shows RBDS codes like “Emergency, Reserved or Religious Music.” John suspects that another station nearby with the same frequency or RBDS code is causing the problem. Directors are concerned and would like this issue resolved.
During Bill’s report, directors expressed concern about the lack of variety in the music broadcasts. Only a few hundred of the 8,000 plus music titles are regularly broadcast, and it seems this is related to the “Cart Updating Project”. Dixie Swenka asked for clarification and a progress report onupdating the carts in Simian, since the project seems stalled. Babbi Baker, Keith Smith, Dixie Swenka and Randy Wright all agreed to meet at the station on Tuesday, September 25th to get this project back on track.
PRESIDENT’S REPORT: Art Swenka describedthe benefitsof selling “Run of the Station” or ROS sponsorships, which include increased revenue for the station and greater exposure for the sponsor. Art said the trend to ROS instead of program sponsorship is increasing, and has the potential to double the number of station sponsors.
Art also announced that mowing and property cleanup was completed on September 7, 2018.
The next Board of Directors Meetingis scheduled for Wednesday, October 17, 2018 at 2 p.m. at the KXNM Offices and Studios in McIntosh.
The meeting adjourned at 3:50 p.m.
Respectfully Submitted: Approved:
RandyWright
Randy Wright, Secretary Arthur J. Swenka, President
09/22/2018
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