Minutes of the ANNUAL KXNM BOARD OF DIRECTORS MEETING
Wednesday June 21, 2017
PRESENT: Art Swenka, Bill Simms, John Griego, Ladd Hagmaier, Barbara Kinney, Randy Wright, Dixie Swenka (who attended last half of the meeting)
Guests: Peggy Schwebach, Chair of the Community Advisory Committee
Joyce McKinnis, KXNM Bookkeeper
Not Present: Rhoda Geduld, Pat Lincoln, Jo Onarheim, Norm Onarheim, Matt Page, Blake Williams
Art Swenka called the meeting to order at 2:00 PM
The Pledge of Allegiance was said by all present.
A quorum initially was not met, since only six directors were present. As a result, the President changed the Board of Director’s meeting to a committee meeting of the board. When Dixie Swenka arrived after the meeting had started, a quorum of seven was met and the meeting resumed as a Board of Director’s meeting.
After reviewing the decisions and actions made during her absence, Dixie Swenka made a motion that the actions taken by the directors in a committee meeting be approved, John Griego seconded. Approved: all
AGENDA: Bill Simms made a motion to accept the agenda as presented and John Griego seconded. Approved: all.
MINUTES: Ladd Hagmaier made a motion to accept the minutes from the May 17, 2017 meeting as submitted and Bill Simms seconded the motion. Approved: all.
NEW BUSINESS:
A. Art Swenka led a discussion on emeritus status for inactive board members. Board members emeritus shall be selected from those board members who have served on the Board of Directors with distinction and excellence and are deserving of the same for their outstanding service.
A board member emeritus shall be entitled to receive all written notices and information which are provided to the Board of Directors, to attend all Board of Directors meetings, to participate in meetings of the committees in which they serve, and encouraged to attend all other events conducted by KXNM. A board member emeritus shall not be subject to any attendance policy, counted in determining if a quorum is present at a meeting, entitled to hold office, or entitled to vote at any board meeting.
After discussion of board member emeritus designation, John Griego motioned that Pat Lincoln and Matt Page be elected as board members emeritus, Bill Simms seconded the motion and it was approved by all.
Art Swenka called for an election of board members and the board secretary, whose terms expire on June 30, 2017. Randy Wright motioned to re-elect all board members for new terms that will expire on June 30, 2018, it was seconded by John Griego and approved by all. John Griego motioned that Randy Wright be elected to a new term as board secretary expiring on June 30, 2018, it was seconded by Ladd Hagmaier and approved by all.
C. Joyce McKinnis reported that the financial statements submitted to the board in May 2017 included a glitch created by QuickBooks, which listed some income as assets. She has resolved the issue and corrected the financial statements affected.
Joyce McKinnis reported on the “audit” of the station’s FY15 financial statements conducted by Ron Wright, CPA. The audit was misnamed and was technically an analysis and review of financial statements and accounting procedures. The review did not express an opinion on KXNM’s financial reports and other concerns typically identified within an audit. Ron Wright reported that the station’s financial records were accurate and complete, and made recommendations on how to use QuickBooks more effectively.
D. Art Swenka called for volunteers for property cleanup, mowing and to move furniture during the installation of new carpet. Clean up and mowing are scheduled for June 29th and volunteers included Bill Simms, Randy Wright and Art Swenka. Carpet installation is scheduled for July 9th and 10th and volunteers included Ladd Hagmaier, Joyce McKinnis, Bill Simms, Randy Wright and Art Swenka.
TREASURER’S REPORT: John Griego provided a detailed P&L Statement and Balance Sheet through June 21, 2017, for the current fiscal year and a comparison of financial statements from the same time last year.
Overall, revenue has increased significantly from last year and so have expenses, largely attributed to one-time costs including tower repairs and grant expenses (consultant and CPA). Increased payroll costs also contributed to higher expenses.
PROGRAMMING REPORT: A Programming Report was not made.
VICE PRESIDENT’S REPORT: Bill Simms reported that a new computer was installed in the transmitter building and that Wi-Power replaced two defective antennas providing the link from the Moriarty studio to the broadcast tower. This problem was diagnosed and quickly fixed resulting in a broadcast outage of only about 4 -5 hours.
PRESIDENT’S REPORT: Art Swenka led a discussion on an offer from the N.M. Activities Association to provide KXNM with three media passes for a reporter to attend and provide news and editorial coverage of high school athletic events in the coverage area. Art will contact the local high school athletic departments for recommendations and to identify potential reporters. Several board members suggested that preference be given to recruiting students as sports reporters.
Art Swenka also reported that the county has not invoiced KXNM for the capital outlay grant received, despite several verbal requests for an invoice including a request made directly to the county manager. A decision was made to document these requests, and as a result, John Griego will craft a letter to the county manager outlining the repayment terms, history of the transactions and the requirement that the county provide a written invoice.
OLD BUSINESS:
A. Peggy Schwebach, Chair of the Community Advisory Committee reported on the committee’s efforts to reorganize and recruit new committee members. She discussed organizing meetings in the various communities throughout the coverage area and to invite the public to attend. The purpose of these meeting is to learn about community needs and to identify potential new committee members.
Randy Wright made a motion that the board would support and provide resources for these meetings, John Griego seconded and all board members approved it.
B. Randy Wright reported on web-based automated program schedules and recommended using the hyperlink scheduler included in Simian, since the station owns Simian. Art Swenka will discuss using this feature with Don Davis, who is knowledgeable about Simian.
C. Randy Wright reported on the review of the 2018 CPB Grant Application conducted by Sharon Simmons, Manager of Grants Applications and Ken Goulet, Financial Review Specialist. The reviewers requested clarifications and additional information on the footage plan of the KXNM building, letters of appointment for paid staff, date the Community Advisory Committee was created, among others and clarification on some of the financial information provided.
No major issues were reported and all of the information the reviewers requested can easily be provided. Dixie Swenka, John Griego, Joyce McKinnis and Randy Wright are meeting on June 23rd to respond to their requests.
The next meeting is scheduled for Tuesday July 18, 2017 at 2 pm at the
KXNM Offices and Studios in McIntosh. Please note: the meeting was changed from the regular meeting day on Wednesday to Tuesday.
Bill Simms motioned to adjourn the meeting at 4:05 PM.
Respectfully Submitted: Approved:
Randy Wright 6/22/17
Randy Wright, Secretary Arthur J. Swenka, President
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END
Wednesday June 21, 2017
PRESENT: Art Swenka, Bill Simms, John Griego, Ladd Hagmaier, Barbara Kinney, Randy Wright, Dixie Swenka (who attended last half of the meeting)
Guests: Peggy Schwebach, Chair of the Community Advisory Committee
Joyce McKinnis, KXNM Bookkeeper
Not Present: Rhoda Geduld, Pat Lincoln, Jo Onarheim, Norm Onarheim, Matt Page, Blake Williams
Art Swenka called the meeting to order at 2:00 PM
The Pledge of Allegiance was said by all present.
A quorum initially was not met, since only six directors were present. As a result, the President changed the Board of Director’s meeting to a committee meeting of the board. When Dixie Swenka arrived after the meeting had started, a quorum of seven was met and the meeting resumed as a Board of Director’s meeting.
After reviewing the decisions and actions made during her absence, Dixie Swenka made a motion that the actions taken by the directors in a committee meeting be approved, John Griego seconded. Approved: all
AGENDA: Bill Simms made a motion to accept the agenda as presented and John Griego seconded. Approved: all.
MINUTES: Ladd Hagmaier made a motion to accept the minutes from the May 17, 2017 meeting as submitted and Bill Simms seconded the motion. Approved: all.
NEW BUSINESS:
A. Art Swenka led a discussion on emeritus status for inactive board members. Board members emeritus shall be selected from those board members who have served on the Board of Directors with distinction and excellence and are deserving of the same for their outstanding service.
A board member emeritus shall be entitled to receive all written notices and information which are provided to the Board of Directors, to attend all Board of Directors meetings, to participate in meetings of the committees in which they serve, and encouraged to attend all other events conducted by KXNM. A board member emeritus shall not be subject to any attendance policy, counted in determining if a quorum is present at a meeting, entitled to hold office, or entitled to vote at any board meeting.
After discussion of board member emeritus designation, John Griego motioned that Pat Lincoln and Matt Page be elected as board members emeritus, Bill Simms seconded the motion and it was approved by all.
Art Swenka called for an election of board members and the board secretary, whose terms expire on June 30, 2017. Randy Wright motioned to re-elect all board members for new terms that will expire on June 30, 2018, it was seconded by John Griego and approved by all. John Griego motioned that Randy Wright be elected to a new term as board secretary expiring on June 30, 2018, it was seconded by Ladd Hagmaier and approved by all.
C. Joyce McKinnis reported that the financial statements submitted to the board in May 2017 included a glitch created by QuickBooks, which listed some income as assets. She has resolved the issue and corrected the financial statements affected.
Joyce McKinnis reported on the “audit” of the station’s FY15 financial statements conducted by Ron Wright, CPA. The audit was misnamed and was technically an analysis and review of financial statements and accounting procedures. The review did not express an opinion on KXNM’s financial reports and other concerns typically identified within an audit. Ron Wright reported that the station’s financial records were accurate and complete, and made recommendations on how to use QuickBooks more effectively.
D. Art Swenka called for volunteers for property cleanup, mowing and to move furniture during the installation of new carpet. Clean up and mowing are scheduled for June 29th and volunteers included Bill Simms, Randy Wright and Art Swenka. Carpet installation is scheduled for July 9th and 10th and volunteers included Ladd Hagmaier, Joyce McKinnis, Bill Simms, Randy Wright and Art Swenka.
TREASURER’S REPORT: John Griego provided a detailed P&L Statement and Balance Sheet through June 21, 2017, for the current fiscal year and a comparison of financial statements from the same time last year.
Overall, revenue has increased significantly from last year and so have expenses, largely attributed to one-time costs including tower repairs and grant expenses (consultant and CPA). Increased payroll costs also contributed to higher expenses.
PROGRAMMING REPORT: A Programming Report was not made.
VICE PRESIDENT’S REPORT: Bill Simms reported that a new computer was installed in the transmitter building and that Wi-Power replaced two defective antennas providing the link from the Moriarty studio to the broadcast tower. This problem was diagnosed and quickly fixed resulting in a broadcast outage of only about 4 -5 hours.
PRESIDENT’S REPORT: Art Swenka led a discussion on an offer from the N.M. Activities Association to provide KXNM with three media passes for a reporter to attend and provide news and editorial coverage of high school athletic events in the coverage area. Art will contact the local high school athletic departments for recommendations and to identify potential reporters. Several board members suggested that preference be given to recruiting students as sports reporters.
Art Swenka also reported that the county has not invoiced KXNM for the capital outlay grant received, despite several verbal requests for an invoice including a request made directly to the county manager. A decision was made to document these requests, and as a result, John Griego will craft a letter to the county manager outlining the repayment terms, history of the transactions and the requirement that the county provide a written invoice.
OLD BUSINESS:
A. Peggy Schwebach, Chair of the Community Advisory Committee reported on the committee’s efforts to reorganize and recruit new committee members. She discussed organizing meetings in the various communities throughout the coverage area and to invite the public to attend. The purpose of these meeting is to learn about community needs and to identify potential new committee members.
Randy Wright made a motion that the board would support and provide resources for these meetings, John Griego seconded and all board members approved it.
B. Randy Wright reported on web-based automated program schedules and recommended using the hyperlink scheduler included in Simian, since the station owns Simian. Art Swenka will discuss using this feature with Don Davis, who is knowledgeable about Simian.
C. Randy Wright reported on the review of the 2018 CPB Grant Application conducted by Sharon Simmons, Manager of Grants Applications and Ken Goulet, Financial Review Specialist. The reviewers requested clarifications and additional information on the footage plan of the KXNM building, letters of appointment for paid staff, date the Community Advisory Committee was created, among others and clarification on some of the financial information provided.
No major issues were reported and all of the information the reviewers requested can easily be provided. Dixie Swenka, John Griego, Joyce McKinnis and Randy Wright are meeting on June 23rd to respond to their requests.
The next meeting is scheduled for Tuesday July 18, 2017 at 2 pm at the
KXNM Offices and Studios in McIntosh. Please note: the meeting was changed from the regular meeting day on Wednesday to Tuesday.
Bill Simms motioned to adjourn the meeting at 4:05 PM.
Respectfully Submitted: Approved:
Randy Wright 6/22/17
Randy Wright, Secretary Arthur J. Swenka, President
# # #
END