MINUTES of KXNM BOARD OF DIRECTOR’S MEETING - Wednesday November 15, 2017
Directors Present: Art Swenka, John Griego, Ladd Hagmaier, Barbara Kinney, Bill Simms, Dixie Swenka, Randy Wright
Directors Not Present: Rhoda Geduld, Jo Onarheim, Norm Onarheim
Guests: Peggy Schwebach, Chair Community Advisory Committee
Bill Simms acting for Art Swenka called the meeting to order at 2:15 PM
The Pledge of Allegiance was said by all present.
A quorum was met with seven of ten directors present.
AGENDA: Barbara Kinney made a motion to accept the agenda as submitted; Ladd Hagmaier seconded the motion and all directors approved it.
MINUTES: John Griego made a motion to approve the minutes from the October 18, 2017 meeting as submitted. Dixie Swenka seconded the motion, and all directors approved it.
NEW BUSINESS:
suggested as a good time for Daniel to make his streaming presentation.
TREASURER’S REPORT: John Griego provided and explained a detailed P&L Statement and Balance Sheet through November 15, 2017. The financial reports show a revenue surplus since July 2017 and project an increase for FY17 over FY16’s revenue.
The station’s fiscal year will change to the calendar year (January-December) beginning on January 1, 2018.
COMMUNITY ADVISORY COMMITTEE REPORT: Peggy Schwebach
reported on activities to reorganize the Community Advisory Committee (CAC), which included the following ideas:
VICE PRESIDENT’S REPORT: Bill Simms met with Janice Cox at Plateau on the feasibility of connecting the station to the Internet using fiber optic. Bill reported that it is possible to use Plateau’s fiber optic connection, but the details need to be worked out. Bill also contacted Andy Cole at the Moriarty FFA about resuming the Moriarty FFA Commodity show. The show is still pending, but it is expected to resume soon.
PRESIDENT’S REPORT: Art Swenka discussed the issues with the audio file that cause the broadcast to temporarily stop, and the ongoing efforts to cleanup the viruses and bugs in over 8,000 audio files. A computer consultant recently found and cleaned up 35 viruses found on the audio files transferred from Blake William’s computers, and the station’s staff are working to clean the audio files, but it is a lengthy process.
Art also met with Don Davis, who wants to move an existing 250-watt AM station he recently purchased to Moriarty, and after one year relocate it to Santa Fe. The new station requires FAA approval before it can become operational. Don asked Art to find a location for the tower, which Art found near Moriarty. They also reached an agreement to rebroadcast the KXNM signal through the new station for at least one year, and possibly for a longer time frame. Directors expressed strong interest and noted several advantages to this partnership.
OLD BUSINESS:
A. Art Swenka reported on the StreamCasting contract after consulting with Ernest Sanchez, Esq. who advised that the contract is sound and should be approved. Art recommends delaying the agreement to stream the station’s broadcast until the bugs and other programming issues with the audio files are resolved and directors agreed.
B. Bill Simms provided an update on Scoop connectivity issues after meeting with Dwayne Parker at Scoop. Bill recommended that using Scoop as a backup Internet Service Provider (ISP) be postponed because of several issues:
1. Cost of equipment (over $2,700),
2. Reliability, will the system work as a backup when needed?
3. Bill concluded that fiber optic connectivity through Plateau ISP is the best way to connect the station to the tower, and it should be fully investigated before making a deal with Scoop.
C. Dixie Swenka reported on the X-Change Program, stating that the program is scheduled to start next year, and will be hosted by Michael Valverde and Gail Rossi. The X-Change Program offers listeners the opportunity to buy, sell, trade or give away goods or services. Randy Wright suggested an affiliation with “TRADIO”, the national radio exchange program, and Bill Simms commented that this would be advantageous when the station starts streaming its programs, since the program would reach a larger (national) audience.
D. Randy Wright provided an update on future CPB grant applications after consulting with Ernest Sanchez, Esq. Mr. Sanchez made three recommendations, which are summarized below:
1. The station must be persistent and continue to apply for a CPB grant. Several of his client stations made multiple applications before being approved for a grant.
2. The station needs to develop a relationship with CPB officials, and should send a representative to the next Public Broadcasting Management Association (PBMA) meeting. The meeting will focus on strategy, sustainability, compliance, accounting, finance, and human resources issues relevant to a CPB grant.
3. The station should conduct an independent audit of its financial statements and particularly the Financial Summary Report before submitting the next grant application to the CPB.
The next board meeting is scheduled for Wednesday January 17, 2017 at 2 pm at the KXNM Offices and Studios in McIntosh. Please note: the board meeting scheduled for December 20, 2017 is cancelled.
Art Swenka adjourned the meeting at 4:15 p.m.
Submitted on 11/16/2017 Approved:
Randy Wright, Secretary Arthur J. Swenka, President
END
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Directors Present: Art Swenka, John Griego, Ladd Hagmaier, Barbara Kinney, Bill Simms, Dixie Swenka, Randy Wright
Directors Not Present: Rhoda Geduld, Jo Onarheim, Norm Onarheim
Guests: Peggy Schwebach, Chair Community Advisory Committee
Bill Simms acting for Art Swenka called the meeting to order at 2:15 PM
The Pledge of Allegiance was said by all present.
A quorum was met with seven of ten directors present.
AGENDA: Barbara Kinney made a motion to accept the agenda as submitted; Ladd Hagmaier seconded the motion and all directors approved it.
MINUTES: John Griego made a motion to approve the minutes from the October 18, 2017 meeting as submitted. Dixie Swenka seconded the motion, and all directors approved it.
NEW BUSINESS:
- Daniel Boone did not attend the meeting and was unable to demonstrate streaming,
suggested as a good time for Daniel to make his streaming presentation.
TREASURER’S REPORT: John Griego provided and explained a detailed P&L Statement and Balance Sheet through November 15, 2017. The financial reports show a revenue surplus since July 2017 and project an increase for FY17 over FY16’s revenue.
The station’s fiscal year will change to the calendar year (January-December) beginning on January 1, 2018.
COMMUNITY ADVISORY COMMITTEE REPORT: Peggy Schwebach
reported on activities to reorganize the Community Advisory Committee (CAC), which included the following ideas:
- Change the meeting time to evenings instead of during the workday, which would allow people who work to attend.
- Develop and distribute a questionnaire that would provide feedback on listener’s preferences.
- John Griego recommended canvassing the Lions, Rotary and other community service clubs for feedback on the station, and Ladd Hagmaier suggested that a questionnaire be e-mailed to listeners.
- Peggy Schwebach asked each director to submit five questions to her by November 24th. She will evaluate and compile these questions for the questionnaire and Randy Wright agreed to convert the questionnaire to a web-based version including a database of the responses.
VICE PRESIDENT’S REPORT: Bill Simms met with Janice Cox at Plateau on the feasibility of connecting the station to the Internet using fiber optic. Bill reported that it is possible to use Plateau’s fiber optic connection, but the details need to be worked out. Bill also contacted Andy Cole at the Moriarty FFA about resuming the Moriarty FFA Commodity show. The show is still pending, but it is expected to resume soon.
PRESIDENT’S REPORT: Art Swenka discussed the issues with the audio file that cause the broadcast to temporarily stop, and the ongoing efforts to cleanup the viruses and bugs in over 8,000 audio files. A computer consultant recently found and cleaned up 35 viruses found on the audio files transferred from Blake William’s computers, and the station’s staff are working to clean the audio files, but it is a lengthy process.
Art also met with Don Davis, who wants to move an existing 250-watt AM station he recently purchased to Moriarty, and after one year relocate it to Santa Fe. The new station requires FAA approval before it can become operational. Don asked Art to find a location for the tower, which Art found near Moriarty. They also reached an agreement to rebroadcast the KXNM signal through the new station for at least one year, and possibly for a longer time frame. Directors expressed strong interest and noted several advantages to this partnership.
OLD BUSINESS:
A. Art Swenka reported on the StreamCasting contract after consulting with Ernest Sanchez, Esq. who advised that the contract is sound and should be approved. Art recommends delaying the agreement to stream the station’s broadcast until the bugs and other programming issues with the audio files are resolved and directors agreed.
B. Bill Simms provided an update on Scoop connectivity issues after meeting with Dwayne Parker at Scoop. Bill recommended that using Scoop as a backup Internet Service Provider (ISP) be postponed because of several issues:
1. Cost of equipment (over $2,700),
2. Reliability, will the system work as a backup when needed?
3. Bill concluded that fiber optic connectivity through Plateau ISP is the best way to connect the station to the tower, and it should be fully investigated before making a deal with Scoop.
C. Dixie Swenka reported on the X-Change Program, stating that the program is scheduled to start next year, and will be hosted by Michael Valverde and Gail Rossi. The X-Change Program offers listeners the opportunity to buy, sell, trade or give away goods or services. Randy Wright suggested an affiliation with “TRADIO”, the national radio exchange program, and Bill Simms commented that this would be advantageous when the station starts streaming its programs, since the program would reach a larger (national) audience.
D. Randy Wright provided an update on future CPB grant applications after consulting with Ernest Sanchez, Esq. Mr. Sanchez made three recommendations, which are summarized below:
1. The station must be persistent and continue to apply for a CPB grant. Several of his client stations made multiple applications before being approved for a grant.
2. The station needs to develop a relationship with CPB officials, and should send a representative to the next Public Broadcasting Management Association (PBMA) meeting. The meeting will focus on strategy, sustainability, compliance, accounting, finance, and human resources issues relevant to a CPB grant.
3. The station should conduct an independent audit of its financial statements and particularly the Financial Summary Report before submitting the next grant application to the CPB.
The next board meeting is scheduled for Wednesday January 17, 2017 at 2 pm at the KXNM Offices and Studios in McIntosh. Please note: the board meeting scheduled for December 20, 2017 is cancelled.
Art Swenka adjourned the meeting at 4:15 p.m.
Submitted on 11/16/2017 Approved:
Randy Wright, Secretary Arthur J. Swenka, President
END
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