MINUTES KXNM BOARD of DIRECTORS MEETING
Wednesday –October 17, 2018
Present: Art Swenka, Dixie Swenka, Babbi Baker, John Griego, Ladd Hagmaier, Bill Simms, Keith Smith, Randy Wright
Not Present: Norm Onarheim
Visitor: Nancy Brockerman, Past President, Auxiliary to VFW Post 3370 and KXNM donor
Art Swenkacalled the meeting to order at 2:00 p.m.
The Pledge of Allegiance was said by all present.
A quorum was met with 8 of 9 directors present.
CONSENT AGENDA: Dixie Swenka motioned to approve the agenda for the October 17, 2018 meeting, and the minutes from the September 19, 2018 meeting as submitted. Keith Smithseconded the motion, and directors unanimously approved it.
OLD BUSINESS:
However, only 133 of the 6,800 songs are currently in the playlist, which means the same songs are played repeatedly. The staff are planning to add more songs to either the audio carts in Simian or to iTunes in Radiologic.
Bill Simms provided additional details in the Vice Presidents Report about using iTunes, instead of audio carts.
Art is also working with Joyce to eliminate auto-payments and to pay debts with checks. This will improve cash flow and create a paper trail of debts and payments.
d. Report on tower repairs – Art Swenkareported that John
Chidester,station engineer,has identified a contractor to repair
the tower. The contractor will install the new jumpers during the
week of October 22nd.
NEW BUSINESS: No new business was discussed.
TREASURER’S REPORT: Art Swenkaand John Griego, Treasurer, reported that the Monthly and Year-To-Date financial statements would be emailed to directors, in lieu of an October personal report.
COMMITTEE REPORTS: Babbi Baker reported on therecommendations of the committee created to honor and recognize Barbara Kinney,Blake Williamsand other founding directors. The committee comprised of Dixie Swenka, Babbi Baker, Joyce McKinnis andRandy Wright met on September 25that the station, and made these recommendations:
1. Photographs of founding directors, officers, siting directors and directors emeritus will be displayed on the conference room wall.
Furring strips will be installed and same sized frames will be used for the photographs. The frames will be securely attached to the furring strips, creating a uniform and pleasing appearance.
2. A recording studio (shown as Studio A on the station’s floorplan) will be renamed the “Blake Williams Studio” and the financial office area in the building will be named after Barbara Kinney. Engraved brass plaques with their names and years of service to the station will be prominently displayed in these areas.
3. Additional founding directors recognized on the wall of photographs include Arthur Gilduld andDoug Mills.
VICE PRESIDENT’S REPORT: Bill Simmsreported that he received the latest version of Radiologic for testing and is currently evaluating its capabilities. Bill described the benefits of Radiologic, and said that all audio files currently used by Simian can be directly transferred to iTunes, which is used by Radiologic instead of carts. iTunes’s features include a smart list allowing for better scheduling and control of the playlist.
Bill described the next steps in testing Radiologic, which includes creating a playlist with station ID and all broadcasted shows. Elizabeth Tinninwas called into the meeting to describe her experience with Radiologic, since she is learning how to use the software. Bill and Elizabeth will continue to test Radiologic and report on their experience at a future board meeting.
PRESIDENT’S REPORT: Art Swenka describedconcerns from local business and organizations about losing business/closures, and its impact on reducing KXNM “advertising and sponsorships”.
Art also discussed the constraint (an FCC regulation) of only naming the sponsor once during an ad, usually at the start of the ad. As a result, listeners may not hear name of the sponsor. Babbi Baker suggested adding the sponsor’s website at the end of the ad, since about fifty percent of KXNM sponsors have websites. Babbi also suggested recruiting local Internet based businesses as sponsors. Directors thought these were good ideas, which should be implemented.
Art commended Norm Onarheim, Board Member and volunteer for winterizing the building.
The next Board of Directors Meetingcombines the November and December meetings, and is scheduled for Wednesday, December 5, 2018 at 2 p.m. at the KXNM Offices and Studios in McIntosh.
Nancy Brockerman, who attended the meeting as a visitor commented that information on station’s website is not current. Dixie Swenkasaid the website development software, Weebly, is not working properly and that she would investigate and fix the problem. Randy Wright agreed to helpupdate the website, once Weebly is working.
The meeting adjourned at 4:00 p.m.
Respectfully Submitted: Approved:
RandyWright
Randy Wright, Secretary Arthur J. Swenka, President
10/18/2018
# # # End # # #
Wednesday –October 17, 2018
Present: Art Swenka, Dixie Swenka, Babbi Baker, John Griego, Ladd Hagmaier, Bill Simms, Keith Smith, Randy Wright
Not Present: Norm Onarheim
Visitor: Nancy Brockerman, Past President, Auxiliary to VFW Post 3370 and KXNM donor
Art Swenkacalled the meeting to order at 2:00 p.m.
The Pledge of Allegiance was said by all present.
A quorum was met with 8 of 9 directors present.
CONSENT AGENDA: Dixie Swenka motioned to approve the agenda for the October 17, 2018 meeting, and the minutes from the September 19, 2018 meeting as submitted. Keith Smithseconded the motion, and directors unanimously approved it.
OLD BUSINESS:
- Audio cart updating project – Babbi Baker reported that she and Joyce McKinnis finished organizing the 6,800 songs in the station’s music library. Songs are now coded by genre, like Big Band; by title and artist, which also includes the song’s metadata.
However, only 133 of the 6,800 songs are currently in the playlist, which means the same songs are played repeatedly. The staff are planning to add more songs to either the audio carts in Simian or to iTunes in Radiologic.
Bill Simms provided additional details in the Vice Presidents Report about using iTunes, instead of audio carts.
- Update on new staff recruiting – Dixie Swenka reported that she has cancelled recruiting for a part-time position, but is always looking for new talent to work at the station.
- Capital Outlay Grant and auto-pay – Art Swenka reported that the Capital Outlay Grant repayment is shown on the balance sheet as a deduction of the amount owed, instead of as a debit. In order clarify the financial statements, John Griego will work with Joyce Mckinnis to record this monthly payment as a debit.
Art is also working with Joyce to eliminate auto-payments and to pay debts with checks. This will improve cash flow and create a paper trail of debts and payments.
d. Report on tower repairs – Art Swenkareported that John
Chidester,station engineer,has identified a contractor to repair
the tower. The contractor will install the new jumpers during the
week of October 22nd.
NEW BUSINESS: No new business was discussed.
TREASURER’S REPORT: Art Swenkaand John Griego, Treasurer, reported that the Monthly and Year-To-Date financial statements would be emailed to directors, in lieu of an October personal report.
COMMITTEE REPORTS: Babbi Baker reported on therecommendations of the committee created to honor and recognize Barbara Kinney,Blake Williamsand other founding directors. The committee comprised of Dixie Swenka, Babbi Baker, Joyce McKinnis andRandy Wright met on September 25that the station, and made these recommendations:
1. Photographs of founding directors, officers, siting directors and directors emeritus will be displayed on the conference room wall.
Furring strips will be installed and same sized frames will be used for the photographs. The frames will be securely attached to the furring strips, creating a uniform and pleasing appearance.
2. A recording studio (shown as Studio A on the station’s floorplan) will be renamed the “Blake Williams Studio” and the financial office area in the building will be named after Barbara Kinney. Engraved brass plaques with their names and years of service to the station will be prominently displayed in these areas.
3. Additional founding directors recognized on the wall of photographs include Arthur Gilduld andDoug Mills.
VICE PRESIDENT’S REPORT: Bill Simmsreported that he received the latest version of Radiologic for testing and is currently evaluating its capabilities. Bill described the benefits of Radiologic, and said that all audio files currently used by Simian can be directly transferred to iTunes, which is used by Radiologic instead of carts. iTunes’s features include a smart list allowing for better scheduling and control of the playlist.
Bill described the next steps in testing Radiologic, which includes creating a playlist with station ID and all broadcasted shows. Elizabeth Tinninwas called into the meeting to describe her experience with Radiologic, since she is learning how to use the software. Bill and Elizabeth will continue to test Radiologic and report on their experience at a future board meeting.
PRESIDENT’S REPORT: Art Swenka describedconcerns from local business and organizations about losing business/closures, and its impact on reducing KXNM “advertising and sponsorships”.
Art also discussed the constraint (an FCC regulation) of only naming the sponsor once during an ad, usually at the start of the ad. As a result, listeners may not hear name of the sponsor. Babbi Baker suggested adding the sponsor’s website at the end of the ad, since about fifty percent of KXNM sponsors have websites. Babbi also suggested recruiting local Internet based businesses as sponsors. Directors thought these were good ideas, which should be implemented.
Art commended Norm Onarheim, Board Member and volunteer for winterizing the building.
The next Board of Directors Meetingcombines the November and December meetings, and is scheduled for Wednesday, December 5, 2018 at 2 p.m. at the KXNM Offices and Studios in McIntosh.
Nancy Brockerman, who attended the meeting as a visitor commented that information on station’s website is not current. Dixie Swenkasaid the website development software, Weebly, is not working properly and that she would investigate and fix the problem. Randy Wright agreed to helpupdate the website, once Weebly is working.
The meeting adjourned at 4:00 p.m.
Respectfully Submitted: Approved:
RandyWright
Randy Wright, Secretary Arthur J. Swenka, President
10/18/2018
# # # End # # #