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  MINUTES KXNM BOARD OF DIRECTOR’S MEETING 
                                 Wednesday August 16, 2017                                 
    
PRESENT:  Art Swenka, John Griego, Barbara Kinney, Jo Onarheim, Norm Onarheim, Bill Simms, Dixie Swenka, Randy Wright
 
Guests:  Keith Smith, Pastor United Methodist Church
              Daniel Boone, Radio Enthusiast
 
Not Present: Rhoda Geduld, Ladd Hagmaier
 
Art Swenka called the meeting to order at 2:00 PM
 
The Pledge of Allegiance was said by all present.
 
A quorum was met with eight directors present. 
 
AGENDA: Jo Ornaheim made a motion to accept the agenda with one addition under ‘New Business: B. New Ownership Report – Dixie Swenka.’  John Griego seconded and all directors approved it. 
 
MINUTES: Dixie Swenka made a motion to accept the minutes from the July 20, 2017 meeting as submitted.  Jo Ornaheim seconded the motion, and all directors approved it.
 
NEW BUSINESS: 
A.  Randy Wright and Dixie Swenka reported on the review of the bylaws and made recommendations on needed revisions.  These included changes to the fiscal year; terms of office for officers and directors; notice of meetings; director emeritus status and amendment of bylaws.   John Griego motioned that the bylaws revisions with noted changes be approved.  Bill Simms seconded the motion, and it was approved by more than a two-thirds vote of the directors (seven yeas and one abstention).  A copy of the approved changes is attached as a Word.doc titled “Review and Revision of KXNM 88.7 Community Foundation Bylaws.”
 
B.  Dixie Swenka described the process of completing and reporting the New Ownership Report required by the FCC.  Dixie distributed a questionnaire, which included identifying and contact information for each director.  The station’s attorney will complete the report and provide a Federal Registration Number (FRN) and password for each director.
 
TREASURER’S REPORT:  John Griego provided and explained a detailed P&L Statement and Balance Sheet through August 16, 2017.  The reports included additional information about accrued funds to repay the county for the transmitter purchase and more detailed lines about revenue and expenses.  John will work with Joyce McKinnis and Barbara Kinney to determine the best method to report the $40,000 outlay from the state to purchase the new transmitter and related equipment.
 
COMMUNITY ADVISORY COMMITTEE REPORT: Peggy Schwebach, Chair of the Community Advisory Committee did not attend the meeting.
 
VICE PRESIDENT’S REPORT:  Bill Simms introduced two visitors, Daniel Boone and Keith Smith.  Both are new and energetic volunteers knowledgeable in radio operations, programming, Internet streaming, website maintenance, Simian and Wordpress, the new website platform which replaces Weebly.
 
Bill reported on feedback from listeners on a recent major power outage that was not reported by the station, which lead to an extensive discussion on the station’s process and responsibility to make emergency notifications.  The discussion focused on how the station is officially notified about road closures; power outages; fires; flooding and other emergencies, and the process to broadcast emergency alerts.
 
The station has some contacts, who provide emergency information for broadcasting, but there are notable exceptions with the Sheriff’s Office and Highway Department among others.  The directors recommended that a meeting be held with officials from the Sheriff’s Office, Highway Patrol, Emergency Management, Fire Department and Highway Department and others with the purpose of improving the station’s ability to make emergency notifications.
 
Bill also reported on other feedback from listeners who are concerned about changes in programming, especially the broadcast schedule and shows that are not longer broadcast including, X-plore the Back 40, Firearms Safety and Equine Compass.  These shows are archived, and can easily be added back into the programming schedule.
 
PRESIDENT’S REPORT: Art Swenka reported on the need to shut-off the transmitter within the three minute notification time-frame required by the FCC.   Art is working with John Chidester to accomplish this.  Art is also focusing on attracting new underwriters and servicing existing and inactive underwriters.
 
OLD BUSINESS: 
A.   Randy Wright distributed forms documenting In-kind Professional Services for FY 2017 and for July and August 2017.
 
The next meeting is scheduled for Wednesday September 20, 2017 at 2 pm at the KXNM Offices and Studios in McIntosh.
 
Art Swenka adjourned the meeting at 3:45 PM.
         
Submitted on 8/16/2017                                 Approved:        
Randy Wright, Secretary                                Arthur J. Swenka, President
 
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                                                          END
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